BYLAWS

ARTICLE I – MEETINGS 

Section 1. Chapter TF shall have twelve meetings each year. 

Section 2. The regular business meetings of Chapter TF shall be held on the first Tuesday of the month. If the date of a regular meeting falls on a holiday, the meeting shall be held the following Tuesday.  A meeting called for the purpose of an official visit by the organizer or her proxy may be considered a regular business meeting.

Section 3. The social meetings of Chapter TF shall be specified in the yearbook.

ARTICLE II – DUES 

Section 1. The annual dues shall be sixty-four dollars and fifty cents ($64.50) payable in February and shall include International Chapter dues of thirty-six dol­lars ($36.00) which shall include six dollars ($6.00) for Cottey College, state chapter dues of eighteen dollars and fifty cents ($18.50) and local chapter dues of ten dollars ($I0.00).

Section 2. Annual dues shall be waived for any sister for whom finances are a hardship when her situation is brought to the attention of the chapter treasurer either by the member or her representative. This member's California State Chapter and International Chapter dues shall be paid from the treasury.

ARTICLE III – COMMITTEES 

Section 1. This chapter shall have nine Standing Committees appointed by the President at the meeting in March or April. The number of members and duties of each commit­tee shall be assigned by the President. These commit­tees shall be: Social, Philanthropy, Communications, Historian, Yearbook/Program, Courtesy, Bylaws, Membership and Ways and Means­. 

Section 2. The Social Committee shall be responsible for all social events throughout the year.

Section 3. The Philanthropy Committee shall be re­sponsible for keeping the chapter regularly informed about P.E.O. philanthropies and shall recommend dis­tribution of contribution monies after a membership vote.

Section 4. The Communications Committee shall be responsible for all communications to the members.

Section 5. The Historian shall be responsible for documenting the events and meetings.

Section 6. The Yearbook/Program Committee shall plan and be responsible for programs throughout the year and shall have yearbooks ready for printing by the first of July, unless granted a definite extension of time by the chapter.

Section 7. The Courtesy Committee shall extend courtesies to members and guests.

Section 8.  The Bylaws Committee shall be responsible for reviewing and updating the chapter bylaws. 

Section 9.  The Membership Committee shall be responsible for instruction initiates and transfers.

Section 10. The Ways and Means Committee  shall devise activities to raise monies to support our philanthropies as well as our chapter activities.

Section 11. The President shall appoint a committee of three to audit the treasurer's books after they are closed and report at a regular meeting.

ARTICLE IV - NOMINATION AND ELECTION

Section 1.  A Nominating Committee of three or more members shall be appointed by the President.  The member first named shall be chair.  This committee shall present a name for each office, delegate and alternate to state convention at the February meeting.  All officers will be installed at the meeting in March.

Section 2.  At the February meeting an opportunity shall be given for nominations from the floor.

Section 3.  If the committee has made one nomination for an office and there are no further nominations from the floor, by general consent the ballot may be dispensed with and a non-counted vote taken for the ticket.  In the event of a virtual or hybrid meeting, an anonymous vote conducted through the designated Internet meeting service shall fulfill any requirement that a vote be conducted by ballot.

   

ARTICLE V - NOMINATION AMENDMENTS

Section 1. These bylaws may be amended at any regular meeting of the chapter by a two-thirds vote, provided the amendment has been submitted in writing at the previous regular meeting and all absent members notified.

STANDING RULES

1. The regular meeting of Chapter TF shall be held at 11:00 a.m. on the first Tuesday of each month unless otherwise changed by the President and Yearbook-Program chair. Such change shall be scheduled in the chapter yearbook or every member notified.

2. During items of business pertaining to membership of Chapter TF, only members of the chapter shall be present.

3. An invitation to transfer may be extended to a P.E.O. after she has attended two or more chapter meetings or events.

4. An invitation to membership may be extended to a prospective member after she has attended two or more social gatherings or programs.

5. The chapter shall pay the dues of any new members initiated during the months of January and February. Whenever possible, new members should not be initiated in January or February. If lunch out is planned the day of initiation, the new initiate will be the guest of the chapter. (Funds will be obtained from the Courtesy Committee).

6. The Courtesy Bowl, (Brag Bowl), shall be placed on the President's table at each meeting. Members are encouraged to donate money when sharing special news. This money will help to defray chapter expenses.

7. A signed P.E.O. Wish form shall be kept for each member of the chapter, expressing her final wishes. These records shall be kept by the President.

8. The committees will begin their work for the new year no later than the first of May. The outgoing committees will continue their responsibilities until the end of June.

9. These Standing Rules shall be amended by a two-thirds vote without previous notice, or by a majority vote with notice. A Standing Rule can be adopted or suspended by a majority vote. 

STANDING COMMITTEE RESPONSIBILITIES

SOCIAL

  • Arrangements for Birthday Luncheon, Holiday Luncheon, V.I.P. party and any other social gatherings.

  • Arrangements for outside luncheons following our regular monthly meetings.

PHILANTHROPY 

  • Research and secure candidates for scholarships and other philanthropies.

  • Present and explain options at member meeting for vote.

  • Meet with Treasurer and Ways & Means to identify amount of annual donation.

  • Identify $50 President’s Choice.

  • Guideline for distribution - 1st choice 50%, 2nd choice 30% and 3rd choice 20%. 

COMMUNICATIONS

  • All communications to chapter members.

HISTORIAN

  • Document and share chapter meeting and events.

YEARBOOK / PROGRAM

  • Secure programs. 

  • Organize hostess sign-ups.

  • Review, update and print yearbooks.  

  • Write thank you notes and provide gifts for guest speakers (from chapter funds).

  • Host annual luncheon to distribute yearbooks. Offer extra yearbooks to members at cost of two dollars ($2.00).

COURTESY

  • Greet visiting P.E.O.’s and have them sign the guest book.

  • Place Courtesy Bowl on President’s table before the meeting and turn dollars in to Treasurer after meeting.

  • Coordinate annual recognition of fifty-year plus members.

  • Send flowers, plants, gifts or cards to members who are ill.

  • Send flowers, plants, gifts or cards to members on death of  spouse or child.

  • Obtain gift bag for convention delegate.

  • Obtain thank you gift for President at end of term.

  • Send holiday cards to non-attending and non-resident members.

BYLAWS

  • Review and update bylaws as needed.

MEMBERSHIP

  • Responsible for the contact of women who are not P.E.O. members and are recommended or interested in joining our chapter.

  • Extend an invitation to attend a chapter program or event.

  • Conduct both pre and post counseling for new members.

WAYS & MEANS

  • Devise activities to support our philanthropies as well as chapter activities such as The Giving Letter.

  • Pass Opportunity Basket at each meeting.

ADDITIONAL OFFICER RESPONSIBILITIES  

Note to all Officers - To see a complete list of duties, please see P.E.O. International Website Instructions to Officers of Local Chapters (IOLC) of the P.E.O. Sisterhood. 

All officers are to communicate to the President on where their specific supplies for their office are stored.

President

  • Conduct monthly business meetings.

  • Arrange for memorial services and $50 memorial donation (coordinate with Treasurer) for sisters entering chapter eternal that year.

Vice-President

  • Assist President when requested.

  • Orders name-tags.

Recording Secretary

  • Take minutes at all business meetings and present to the chapter at the following meeting.  Once approved, forward to communications chair for distribution.

Corresponding Secretary

  • Send and receive chapter correspondence and share with chapter.

 ADDITIONAlL OFFICERS RESPONSIBILITIES

Treasurer

  • Keep and maintain financial records.

  • Take roll call and read monthly reports at business meetings.

  • Coordinate the ordering of the gavel guard for the new President.

  • Order new member bags and pins.

Chaplain

  • Conduct the devotions at each meeting and luncheons.

Guard

  • Conduct a visual verification of membership prior to the start of all business meetings.

  • Maintain supplies for initiation.

Convention Delegate

  • Attend annual state convention and vote on presented bylaw amendments representing the chapters views.

  • Give report to chapter following convention on updates..